June Scoutbook Update
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June Scoutbook Update
SINGLE SIGN-ON AND TRAINING REPORTS DIRECTION
Over the next few months we will be implementing Single Sign on in Scoutbook. This will enable you to directly access features in MyScouting directly from Scoutbook. As you may know, the training reports in MyScouting have been improved lately. We will be linking directly to those reports in the future where it is appropriate and retiring some of the Scoutbook training reports. This will allow the BSA to focus on improving one set of reports for the entire organization. The intention is to allow those in Scoutbook who currently access to training reports in Scoutbook have to have seamless access to the training reports in MyScouting. If you have suggested improvements or requests for the reports in MyScouting, please send them to: myscouting@scouting.org.
Single sign on will also allow us to link directly to the BSA Learn center from Scoutbook so that members can take online training without having to log into a different system.
The overall benefit of Single Sign-on is to more fully integrate our systems and to reduce the number of separate logins required for access as well as to provide better security. It will take a few months to implement all of what we would like to see. We appreciate your patience during this time of construction.
IMPROVED AUDITING
The following has been requested by several units. We have implemented auditing so that any requirements, advancement or awards that are marked complete, approved or awarded will now display the name of the user who made the update and the date it was done. Note this data is only available for items changed after 11:00 AM Central on June 6, 2018. Items changed prior to this time will not have this information available through the name of the leader who approved the item without the date is still displayed.
For example, if a requirement was marked completed, approved and awarded on June 6, 2018, below the requirement will be:
Marked Completed on Jun 6, 2018 by Baden Powell
Leader Approved on Jun 6, 2018 by Baden Powell
Marked Awarded on Jun 6, 2018 by Baden Powell
This information will also be included in new columns of the Export/Backup advancement.csv file. The new column names are MarkedCompletedBy, MarkedCompletedDate, LeaderApprovedBy, LeaderApprovedDate, AwardedBy and AwardedDate
An audit log report is in development that will show this data. We expect it to be available by the end of June.
A future update will add the name of the person who completed requirements to the Needs Approval report. Currently, we do not have a target release date for this update.
LION PROGRAM IS ACTIVE
The Lion pilot program has ended and all packs are now permitted to have Lions. Scoutbook has been updated to allow any non-LDS unit to add one or more Lion dens. To add a Lion Den, click +Add Den on your pack's page. Select Lion and enter the den number. Scoutbook has not yet been updated to change the Lion Den's leader type to Den Leader. Continue to use Lion Guide as the den leader for Lion Dens in Scoutbook.
COMMUNITY UNITS: TIME TO ADVANCE YOUR DEN
If you did not advance the Den yet, this is a great time for Maintenance with the school year ending. Please remember to manually move all youth to their new grade. Pack and Den administrators can do that by clicking on the den, then Edit Den, then click on Advance Den.
This is on the list of requested improvements with the Scoutbook calendar
I use SmartSheet extensively at work (on an Enterprise level) and this could also be a cost effective way to provide a collaborative approach to many aspects. For instance, obtaining lists of information from Leaders without having to "compile all" at the end; could also provide real time access to our Units financials/treasurer reports, etc. Lots of opportunity in this space.
Also, an "announcement" section on the main page where we can put pertinent information for the pack.
Also, what does everyone do about documents. Trooptrack had a section for uploading files. We are using a Google Drive account now.
https://www.scoutbook.com/mobile/forums/using-scoutbook/111353/feature-assistant-extension/
We use Google Drive for documents. You can post links to your Google Drive docs in your unit forums.
https://www.scoutbook.com/mobile/forums/using-scoutbook/111353/feature-assistant-extension/
An individual member can now go to the Dashboard in MyScouting Tools then Requirements, to see where their training stands for all the positions they are in.
A person is only registered in one position in a unit at one time, so that is why on the unit reports you only see one position trained information.
If you have suggestions for improvements in MyScouting Tools, send them to : myscouting@scouting.org
Advance Den is under Edit Den. I recommend starting with the Bear Den (you can't advance a Webelos Den as Scouts working on AOL are in a Webelos Den) and working your way down to Lions.
Click on the SUAC logo on the left below my Trained strip then see the document titled "Transitioning From Cub Scouts to Boy Scouts - Bridging with Scoutbook (PDF)"
The only Youth Protection requirement with electronic communications is that there be no one-on-one communication with youth. Scoutbook meets this requirement by automatically copying the parent on any communication sent from Scoutbook to a Scout. There is no Youth Protection requirement that a leader receive a copy of every piece of communication sent. Even if Scoutbook were to store messages, they would probably only be accessible to the sender and receivers, not to everyone in the unit.
Support for Explorer Posts is in the backlog but at this time we do not know when it will be implemented.
Matthew Gerdin, if you aren't using eVite, that is a great tool in the meantime.
This is a known issue (see the forums for MANY discussions on this). You need to complete Shooting Sports without checking Leader Approved then use the Needs Approval report to approve them. A fix is currently being tested.
Scoutbook does not yet track or report JTE progress. At this time we do not know when it will. Watch the change logs for updates.
The Scouts column is for Scouts who's parents have invited them to join Scoutbook.
I know there are a lot of Leaders wearing knots that don't reflect in their Scoutnet report because the forms don't get turned in.
private String achievement;
public String getAchievement() {
return (achievement == null) ? "none" : achievement;}
public void setAchievement(String arg, MfDate changeDate) {
log (changeDate, this, "change of status”, achievement, arg);
achievement = arg;
}
public void setAchievement(String arg) {
setAchievement(arg, MfDate.today());
}
private static void log (MfDate validDate, ScoutAchievements achievement, String description, Object oldValue, Object newValue) {
try {
logfile().write(validDate.toString() + scout.id() + "\t" + achievement +
"\t" + oldValue + "\t" + newValue + "\t" + MfDate.today() + "\n");
logfile().flush();
} catch (IOException e) {throw new ApplicationException ("Unable to write to log");}
}
so i can back resolve when someone is "helpful but misguided" and screws it all up. I can fix it. Calling SB support and getting a fix that way is not scalable.
This is definitely not the place to put your concerns, they will get lost here.
If you have a concern or suggestion for MyScouting, then send it to myscouting@scouting.org
If you have a suggestion for Scoutbook, then please place it in the New Features section of the forums
Scoutbook does not store messages. You need to copy yourself on messages you send if you want to retain a copy.
Thanks, Scott
Thank you.
Long term, everything tracked by ScoutNET will be trackable by Scoutbook. We do not have the schedule from the BSA.
See http://bit.ly/2vfBKyW for instructions on moving Scouts to new unit.
See http://bit.ly/2cZfrUl for instructions to remove inactive Scouts.
If you click on the SUAC logo at the left below my trained strip you will be taken to several pages of links to help docs.
The Water Log should differentiate between canoe, whitewater rafting, and kayaking.
Thanks
https://www.scoutbook.com/mobile/forums/
We would like to see attendance populate a quick entry screen that can easily be adjusted. But we don’t know when or if that will be implemented.
Both items are now available at the online Scout Shop.
https://www.scoutbook.com/mobile/forums/new-feature-requests/
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