February Scoutbook Updates!
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February Scoutbook Updates!
ALL SCOUTBOOK UNITS MUST ACTIVATE YOUTH ADVANCEMENT SYNC
All units that use Scoutbook must activate the youth advancement sync now. Don’t procrastinate! Don’t wait until the last minute; and definitely don’t wait until the week you need to purchase your advancements! If advancement sync is not activated for your unit by March 1, 2018, you will no longer be able to approve advancements in Scoutbook. We do not anticipate extending the deadline. For more information and instructions on how to activate the Scoutbook youth advancement sync, see this page: http://bit.ly/syncadv
ONCE SYNC’D HOW TO PRINT OUT REPORT FOR COUNCIL AND SCOUT SHOPS
The second video here will show you how to print out the report you need to bring to your council to purchase advancements: http://bit.ly/syncadv All the councils and scout shops have been notified that they are to accept the unit advancement form from Scoutbook for sync’d units in leu of the form from Internet Advancement. If they have questions they can send them to Scoutbook.support@scouting.org or advancement.team@scouting.org
PROGRESS ON SCOUTING APP
The new Scouting App that will be available for Scouts and Parents to track and maintain advancements is in quality assurance testing. We expect to roll out in BETA within the next few weeks. Stay tuned here for more information.
SCOUTBOOK LITE
There appears to be some confusion related to the upcoming launch of the new Scoutbook Lite platform for Unit Leaders. Scoutbook Lite is not an upgrade nor a replacement for Scoutbook. Scoutbook Lite will initially serve as a free replacement for Internet Advancement. Later, Scoutbook Lite will have a few additional features that enable unit leaders to record service hours, camping trips, and hikes for unit members. In the future, Scoutbook Lite will also sport features to support unit charter renewal. Scoutbook Lite will not be available for a few months. There will be plenty of information communicated prior to its release.
UPDATED BOY SCOUT REQUIREMENTS
Scoutbook has been updated to reflect the 2018 Boy Scout Requirement Changes. Requirements listed in the Boy Scout Requirements book for rank advancement, Eagle Palms, and merit badges are the official requirements of the Boy Scouts of America and are effective Jan. 1, 2018, through Dec. 31, 2018. However, these requirements might not match those in the Boy Scout Handbook and the merit badge pamphlets, as the Boy Scout publication is distributed on an annual basis. The most current and any updated merit badge requirements can be found at www.scouting.org/meritbadges.
You need to click Start Over then Load Roster every time you go back into IA in order to refresh the data. IA is only a snapshot of what is in ScoutNET.
https://www.scoutbook.com/mobile/blog/84/scoutbook-lite-to-replace-internet-advancement-but-not-scoutbook/
If a unit is happy with their current advancement tracking and reporting process, they may choose to stick with it, and just replace Internet Advancement with Scoutbook Lite when the time comes.
That said, if Advancement isn’t getting reported properly to Internet Advancement, the great thing about Scoutbook is that it’s now automatic.
Can we just go about business as usual and advance the scouts our usual way?
If you are asking about using Scoutbook the way you have in the past, no, without activating sync, after March 1 you will no longer be able to approve any advancement.
If you are asking about using IA and manually entering the data, yes, you will be able to use IA until it is replaced by Scoutbook Lite.
Ok, i think we're ok.
Because of the recharter right now we aren't using Scoutbook other than looking at it and thinking "isn't this neat?" We wanted to use it but it became apparent that getting everyone on board with it this year wouldn't really work.
We still currently use Scouttrack for advancements as that's what everyone is familiar with. It connects to IA behind the scenes so I'm guessing everything will be fine. At least until Scoutbook Lite replaces it like you said.
As of March 1, Scoutbook will not connect with IA "behind the scenes" unless you activate sync. After March 1 you will not be able to approve anything without activating sync.
https://www.scoutbook.com/mobile/forums/using-scoutbook/127993/how-to-activate-your-unit-for-the-advancement-sync/
Rumor is that if scoutbook and IA are not matched, as in the fact that they have not been updated at the same rate as each other. Once the sync is started and completed that some dates and data would be lost? Is their a possibility that the information could be lost and then we would be back to square one on having to find dates of completions and such?
What happens is that once sync'd any approved advancements that are in Scoutbook that are not in Internet Advancement will be copied to IA. And visa versa.
For information on what the sync does see the FAQ here: http://bit.ly/advsyncfaq
Note, you don't have to wait for recharter to be complete before syncing: If you have a Scout who is not officially on your council roster in my.scouting.org, or is currently inactive and you do not want to track in Scoutbook, you can still activate the sync for your unit. Un-approve these scouts by clicking on the Scout in your Scoutbook roster, click on the menu item [Scout]’s Membership, Click on your unit under Current Membership and then uncheck the position approved box click update. Also go into the Scout’s Leadership area and end any leadership positions the Scout has. The Scout will stay on your roster, but you can then sync the rest of the unit. Also contact your local council registrar at your council service center to have them added to your official roster. Then when they are in your official roster, you can add their membership ID to their profile and approve them in their membership area. Then you will get a prompt to add them to the sync. In the meantime, the rest of your unit will be in sync. You can also opt to re-approve the Scout and not sync for the Scouts not yet in the official unit roster. This will give you the ability to track them while waiting for them to be registered and to sync.
Is someone else set up as a Scoutbook admin in your pack? If so, they'll need to add you as a pack admin before you can do all setup work.
For additional info on using Scoutbook, we have a bunch of user guides that can be accessed by clicking the Scoutbook User Advisory badge under my trained badge to the left.
For information about setting up the advancement sync (after you get all of your scouts in Scoutbook), see https://www.scoutbook.com/mobile/forums/using-scoutbook/127993/how-to-activate-your-unit-for-the-advancement-sync/
I'd recommend posting additional questions in the Using Scoutbook forum where they get a little more visibility.
Information on how to setup a unit in Scoutbook can be found in the 3 videos at the top right of the Scoutbook home page: http://scoutbook.com
After you setup your unit and subscribe to Scoutbook, you will be prompted to sync. Instructions for setting up the sync are here: http://bit.ly/syncadv
If you have questions, feel free to write to: scoutbooksync@gmail.com Include your contact information
How long does it take between the time we able to see a boy in IA ( properly registered) and the time that autosync for that boy can be enabled in Scoutbook. ?
I have a number of crossovers coming in the next 1 month ( one is already xfered in SB ) so it would be good to know how long once a registration is handled by council and the time that I can enable autosync on them....
Thanks for any insight.
Doug Walcutt
Troop 769 committee and resident technologist. https://www.scoutbook.com/mobile/blog/86/february-scoutbook-updates-/#
If you have further questions, please ask in the Scoutbook forums for faster answers to your questions:
https://www.scoutbook.com/mobile/forums/
We also have lots of help guides and videos at the following:
https://www.scoutbook.com/mobile/forums/using-scoutbook/86040/suac-scoutbook-faq-and-resources-table-of-contents/
If their parents were connected to these Scouts with full control, they can add your unit to the membership of the Scout. If they don't one of the admins from the old unit may still be connected and be able to add you as a full control connection. If that doesn't work, send an e-mail to scoutbook.support@scouting.org. Provide the Scout's name, BSA#, your council and unit number. Ask them to add the Scouts to your unit and connect you with full control. You can then delete the "new" record you created for the Scout.
To enable sync, go to the Membership page of the Scout(s) that is not on your BSA roster, click on their membership for your unit, clear the Approved check box and click Update. After you enable sync, go back to these membership pages and restore the Approved check box. Once these Scouts are on your roster, you can enable them for sync by clicking on a link that will be on their main pages.
Its been a few days since 1 of the applications were approved and the scout showed up in scoutnet.
I do know this is a bit of a repeat question but I've read the posts above and am not 100% clear, sorry
Once they appear on your roster at my.scouting.org, copy & paste their BSA ID # into their Scoutbook profile, and you will be able to activate them individually as part of the advancement sync. (In some cases, there might be a delay of about 24-48 hours between when they show up on the roster at my.scouting.org and when you are able to activate them at Scoutbook.)
https://www.scoutbook.com/mobile/forums/using-scoutbook/111353/feature-assistant-extension/
There are trouble shooting instructions in https://drive.google.com/file/d/0B7eow1old_bYekdnVXROaGRGbmM/view If you still cannot get sync activated, post in https://www.scoutbook.com/mobile/forums/using-scoutbook/127993/how-to-activate-your-unit-for-the-advancement-sync/ so we can better help you.
We are new to scoutbook. My ward just signed up and we are doing everything we can to get done so we can sync before the date.
If you are new, don't worry. When you are ready, you can sync as part of the setup process.
Here is a help guide on moving Webelos Scouts to a troop:
04J -- Moving Scouts From a Pack to a Troop (PDF)
https://www.scoutbook.com/mobile/forums/using-scoutbook/88621/suac-scoutbook-faq-and-resources-table-of-contents--page-2-/
My Dashboard -> Administration -> My Account -> My Connections
and see if you can find the duplicate Scout there. If you do not see a duplicate Scout under My Connections, you will need to send an e-mail to: scoutbook.support@scouting.org. Please be sure to include the Scout's full name, BSA ID #, your unit type and number, and your council name.
"You must have a current unit subscription with at least 3 active Unit Administrators. Your unit must be properly matched with a current BSA unit roster."
We have a current unit subscription, we have 6 Unit Administrators 4 of which I know to be active and our unit IS properly matched with a current BSA unit roster.
Please help! Thanks.
We DO have at least 3 of the admins that HAVE already logged into scoutbook AND they do ;have the 2 key icon. You stated in your message above that we have the unit key 3 in scoutbook. Should there be an icon with 3 keys next to their name? If so, we do NOT have someone like that. We DO have a scoutmaster, CC but they do NOT have the 3 key icon next to their name, ONLY 2 keys. We do not have a COR in our Scoutbook however.
Separately you need to have three total adults in Scoutbook with the leadership position of Troop (Pack or Crew) Admin (in addition to whatever other position they hold) Those three need to have logged in at least once. You can be one of them.
These are two different requirements.
Send an email to scoutbooksync@gmail.com if you are still having issues.
When we did our Troop it worked perfectly.
https://www.scoutbook.com/mobile/forums/using-scoutbook/
If you want to do a ScoutNET roster import, you should do this before activating the advancement sync for the unit. The ScoutNET roster import should only be done when initially setting up the unit, because doing multiple ScoutNET roster imports can create duplicate Scouts. The advancement sync only syncs advancements - it does not sync membership data.
Are there a lot of Scouts in your pack? If so, then it might be easier for you to send an e-mail to scoutbook.support@scouting.org and ask them to take the pack out of the advancement sync so that you can do the ScoutNET roster import.
If the pack is not very big, then it might be faster for you to just add Scouts manually or cut & paste them from the roster at Internet Advancement or my.scouting.org. Another option is to use the Feature Assistant Extension for Scoutbook to import Scouts and parents. Information on the Feature Assistant Extension can be found at the following url:
https://www.scoutbook.com/mobile/forums/using-scoutbook/111353/feature-assistant-extension/
You could give Scoutbook a try, but give most of the adult leaders View Profile / View Advancement permissions.
04O -- How to Remove Inactive Scouts from your Scoutbook Subscriptions (PDF)
https://www.scoutbook.com/mobile/forums/using-scoutbook/88621/suac-scoutbook-faq-and-resources-table-of-contents--page-2-/
You do not need to wait for rechartering or new Scout registration to be complete before syncing new Scouts. If you have a Scout who is not officially on your council roster in my.scouting.org, or is currently inactive and you do not want to track in Scoutbook, you can still activate the sync for your unit. Un-approve these scouts by clicking on the Scout in your Scoutbook roster, click on the menu item [Scout]’s Membership, Click on your unit under Current Membership and then uncheck the position approved box click update. Also go into the Scout’s Leadership area and end any leadership positions the Scout has. The Scout will stay on your roster, but you can then sync the rest of the unit. Also contact your local council registrar at your council service center to have them added to your official roster. After you sync your unit, You can to re-approve the Scout and not sync for the Scouts not yet in the official unit roster. This will give you the ability to track them while waiting for them to be registered and to sync. Then when they are in your official roster, you can add their membership ID to their profile and approve them in their membership area. Then you will get a prompt to add them to the sync. In the meantime, the rest of your unit will be in sync. The third video at the following link demonstrates how to do this: http://bit.ly/syncadv
Error Message:
"Advancement sync activation failed for the following reason(s):
BSA Member number was missing from Scoutbook profile."
I called the Great Salt Lake Council. They explained it in a way that I could understand it. I will have to wait until my application is entered into the system. Once that is done in 10 days. I will be able to go back in and re put myself in. Then I will enter each boy again. Once the name is entered it will go out and get all completed work and attach it to that boy. I am keeping record of what the boys are part of the way done with so I can re-enter it. The particle completion will not be kept. This is what I had been trying to find out. I was afraid I would have to enter all the work again. I do not know if I asked the question wrong it is was being misunderstood about what I was asking.
YES, YOU ARE ABLE TO ACTIVATE THE SYNC AT ANY TIME GOING FORWARD EVEN IF YOU MISSED THE FEB 28 DEADLINE.
Thanks for your help,
Scott
BSA IT is preparing to roll out a BETA version of the Scoutbook App (known as the Scouting app.)
If you have feedback on what you found, send it to scoutbookappsupport@scouting.org
Everyone else, hold off until you see an announcement here.
It can take a few more days. Since so many units decided to wait until the last minute to sync, the back end has a back log of advancements that need to be processed.
In the future, Internet Advancement will be replaced by Scoutbook Lite, which doesn’t exist, yet.
If you are already a Scoutbook user, your troop is required to activate the advancement sync. Instructions can be found here: http://bit.ly/syncadv
You must be a unit admin.
Scout must be approved in Scoutbook.
Please activate advancement sync from the Edit Unit page."
I have looked and it looks like I do have admin rights. how do I make sure I have admin rights?
If you run into problems at this step here are some things to look into:
a. If Scoutbook says that it can't verify you, but you can log into MyScouting Tools http://my.scouting.org fine with your login and password, make sure your current membership ID that on your BSA roster is the same as in your profile in MyScouting tools and Scoutbook. And your profile in my.scouting.org shows you as registered in one of the key 3 positions. Your BSA roster can be found in Internet Advancement, in Member Manager at http://my.scouting.org or by calling your council Registrar.
b. If it does, check the Manage Member ID tool: log onto http://my.scouting.org from the pull-down menu and go to Legacy Tools; then Manage Member ID. Make sure the member ID that is on your unit roster is there and is set to Primary. If not, add it and set it as Primary.
c. If after trying the two steps above, you are still having difficulty, send an email to: scoutbook.support@scouting.org explaining your issue, and the account names involved.
https://www.scouting.org/resources/guide-to-advancement/eagle-scout-rank/
There is no official requirement to turn in a history - you have to get the dates of MBs and ranks and make sure national has them by working with you council or using the SB Boy Scout History Report if you are synced.
Look at 9.0.1.4 in the link above
If your council requires a history report, do what Donovan said and use the Boy Scout History Report out of Scoutbook. You can find it by going to the report menu of the individual Scout in Scoutbook. If anyone has any questions, feel free to send them to me at SUACInformation@gmail.com
On the other hand, if the pack that they came from used Scoutbook, all you should need to do is transfer them from the pack to the troop in Scoutbook. Here are the steps:
1) Have a Pack Admin add you as a connection to each of the Scouts as an adult leader with Full Control permissions.
2) Have a Pack Admin use the pack Connections Manager to remove all other connections that are no longer needed (except parents and Pack Admins).
3) Then you can go to each [Scout]'s Membership, put a Date Ended on their membership with the pack, and then add the current membership with your troop. You should see a green shield with a checkmark on their Current Membership with your troop. If you don't see it, you need to click on the Scout's Current Membership with your troop and check the box next to Position Approved and Update.
4) If the connections to the Pack Admins are no longer needed, you can go to each [Scout]'s Connections and Delete Connection.
Instead, we are stuck having to use paper and pencil making our high tech software not much more than email list tool. Why can't we OPT OUT? What on earth would make you want to disrupt a Pack in the middle of the school year?
The boys were all chartered with our unit last year and we have had other boys who came up from cubs as well, but I was able to activate their sync with no problems. Any ideas?
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