January Scoutbook Update

Close

Quick Nav
This popup contains your top 10 most visited pages.

Get quick access to your favorite links no matter where you are on Scoutbook. They're just a click away!
Got it...thanks!

January Scoutbook Update

Published: Jan 4, 2018

Share this blog post with your friends!

View 53 Comments

HAPPY NEW YEAR!

We at Scoutbook are excited about the upcoming year and wish you all have a wonderful year. We anticipate a busy and productive year here at Scoutbook and, as always, will keep you up to date with plans and changes on this blog. So keep checking here for news and information!

DEN AND PATROL ACCOUNTS BEING DISCONTINUED

Den and Patrol subscriptions are being phased out. All active subscriptions will remain active until the subscription expires. Note that these subscription types cannot participate in the Youth Advancement Sync and starting February 1, 2018 will no longer be able to approve advancements. Please contact us if you would like a free upgrade to a Pack or Troop account. Send an email to: Scoutbook.support@scouting.org

YOUTH ADVANCEMENT SYNC REMINDER

All Scoutbook units must be active on the Sync by January 31, 2018. Starting February 1, 2018, units with active Scoutbook subscriptions will only be able to approve advancements for Scouts who are in the Advancement Sync. If you have not activated your unit and Scout within the unit, you will not be able to approve advancements for that Scout.

The user guide on activating the Sync is here: http://bit.ly/syncadv If you have any questions about the Sync please send an email to: Scoutbooksync@gmail.com.

REMINDER: As you activate the Sync, if there are Scouts that have not yet been registered (entered into ScoutNet or My.Scouting) you can un-approve those Scouts in Scoutbook and continue setting up the Sync for the rest of your unit. Once registration is complete for the outstanding Scouts you can then approve them, activate them for the Sync from the Scout account page, and they will then be included.

ADDITIONAL REPORTS RELEASED

Scoutbook has release 2 new reports for Cub Scouts. The new reports appear on the Reports link as appropriate for unit type and access level.

Cub Scout Recognition Report: Like the Boy Scout Recognition Report, this report can be used to prepare for recognition events such as a Pack Meeting. Options include a date range, showing any awards outside the date range if they are not marked awarded, show all approved awards inside the date range, even if they are marked awarded. Several sort options are provided. The report can be displayed on the screen (formatted for desktop or mobile), dumped to either PDF or CSV.

There is now an Activity Log report that gives you a report on Service Hours, Camping and Hiking. It can be found on the Pack, Troop, and Crew pages under Reports. The report is also available for individual Scouts from their Reports menu, and for Dens and Patrols. Users that have a View Advancement connection permissions to all Scouts at the desired level (Unit, Den/Patrol or Scout) will see a new Activity Log link under Reports.

For Venturers we now have a Venturer History Report. The Venturer History Report, like the Boy Scout and Cub Scout History Reports displays the history of the Scout's Venturing career. The Venturer History Report is available if the Scout has either a current or past membership in a Venture Crew listed on his/her Scoutbook membership page. Boy Scout History Report and Cub Scout History Report are also available to male Venturers from their Reports menu.

Don’t forget to try out some of the other reports that came out recently:
• Boy Scout History Report
• Cub Scout History Report
• Boy Scout Recognition Report
• Payment Log Report
• OA Eligibility Report
• Unit Advancement Report – Sync’d version

And we aren’t done yet! You should expect to see more reports rolling out in 2018!

If you run into any issues with the reports, or if you would like improvements, please post them on the Scoutbook Forums, here: https://www.scoutbook.com/mobile/forums/

Comments (52)
8 years ago

Chuck Jorenby

Are there plans to add adult OA members for the various units?

Pending Approval

Are there plans to add adult OA members for the various units?

Update

Cancel
8 years ago

Bill Nelson

There is a forum thread (or two or three) on that topic Chuck

Pending Approval

There is a forum thread (or two or three) on that topic Chuck

Update

Cancel
8 years ago

Bill Nelson

Steps in converting a Den/Patrol Subscription to a unit subscription:

1. Subscriber creates a trial unit subscription.
2. Then send an email to: scoutbook.support@scouting.org and include the pertinent details, including boy's names, den/patrol identification, unit type and number, council name, etc.
3. Member care will edit the unit's trial subscription and enter the same expiration date and number of Scouts as the den subscription.

Pending Approval

Steps in converting a Den/Patrol Subscription to a unit subscription: 1. Subscriber creates a trial unit subscription. 2. Then send an email to: scoutbook.support@scouting.org and include the pertinent details, including boy's names, den/patrol identification, unit type and number, council name, etc. 3. Member care will edit the unit's trial subscription and enter the same expiration date and number of Scouts as the den subscription.

Update

Cancel
8 years ago

Brandee Lam

LOVE the new recognition report. Will come in handy for award ceremonies! Thank you!

Pending Approval

LOVE the new recognition report. Will come in handy for award ceremonies! Thank you!

Update

Cancel
8 years ago

Rob Brodner

I love the new cub scout recognition report, but I am curious to why it is showing adult training on the report.

Pending Approval

I love the new cub scout recognition report, but I am curious to why it is showing adult training on the report.

Update

Cancel
8 years ago

Ed D'Avignon

Rob,

It only shows Wood Badge. Some units like to recognize their Wood Badge trained leaders so it was included on the report.

Pending Approval

Rob, It only shows Wood Badge. Some units like to recognize their Wood Badge trained leaders so it was included on the report.

Update

Cancel
8 years ago

Rob Brodner

Yeah, but forever? I asked it it list everything not awarded and it showed those from months ago. How do I get them to go away? Also, one of the scouts had YPT training listed as having been taken a year ago (which I have since deleted) and that also showed on the report.

Pending Approval

Yeah, but forever? I asked it it list everything not awarded and it showed those from months ago. How do I get them to go away? Also, one of the scouts had YPT training listed as having been taken a year ago (which I have since deleted) and that also showed on the report.

Update

Cancel
8 years ago

Ed D'Avignon

Rob,

Please report these issues in the forums where someone can better help you.

Pending Approval

Rob, Please report these issues in the forums where someone can better help you.

Update

Cancel
8 years ago

Doyle Delap

Are there any plans to have an access-controlled documents repository for scanned copies of things like current medical forms, permission slips, blue cards, Eagle packets, membership applications, etc?

Pending Approval

Are there any plans to have an access-controlled documents repository for scanned copies of things like current medical forms, permission slips, blue cards, Eagle packets, membership applications, etc?

Update

Cancel
8 years ago

Stephen Hornak

Doyle - The scanning of med forms first off is a NO for units. Secondly doc storage is not without cost and I don't anticipate that moving to an active priority state.

Pending Approval

Doyle - The scanning of med forms first off is a NO for units. Secondly doc storage is not without cost and I don't anticipate that moving to an active priority state.

Update

Cancel
8 years ago

Bill Nelson

Doyle,
There are no plans on providing a general document storage area for units in Scoutbook at this time. The direction of BSA IT is to go paperless as much as possible. You should see this more and more in future releases of different tools.

updated 8 years ago

Pending Approval

Doyle, There are no plans on providing a general document storage area for units in Scoutbook at this time. The direction of BSA IT is to go paperless as much as possible. You should see this more and more in future releases of different tools.

Update

Cancel
8 years ago

Douglas Allen

Sea Scouts, BSA.
What is the status of any functionality serving this arm of the national program?

Unfortunately, I see that January 2018 looks like January 2017.

Pending Approval

Sea Scouts, BSA. What is the status of any functionality serving this arm of the national program? Unfortunately, I see that January 2018 looks like January 2017.

Update

Cancel
8 years ago

Cortney Reber

I apologize if this has been asked before... Is there any plan to release a Scout book mobile app?

Pending Approval

I apologize if this has been asked before... Is there any plan to release a Scout book mobile app?

Update

Cancel
8 years ago

Bill Nelson

Cortney,
The following is in QA testing now:
Scout App (Be A Scout)

An app for Scouts and Parents to use that works on-line and off-line and interfaces with Scoutbook data. App is available on iOS and Android devices. Initial release will contain the following:
---- Scout and Parent access
---- View profile
---- Track advancement progress
---- Update hiking, service, and camping logs
---- View unit events
---- Access based on registration

Pending Approval

Cortney, The following is in QA testing now: Scout App (Be A Scout) An app for Scouts and Parents to use that works on-line and off-line and interfaces with Scoutbook data. App is available on iOS and Android devices. Initial release will contain the following: ---- Scout and Parent access ---- View profile ---- Track advancement progress ---- Update hiking, service, and camping logs ---- View unit events ---- Access based on registration

Update

Cancel
8 years ago

Jason Bingham

I’m glad to see there’s an offline app in the works because the webapp frequently breaks down just when we’re using it (during troop meetings while thousands of other troop are doing the same thing).

Pending Approval

I’m glad to see there’s an offline app in the works because the webapp frequently breaks down just when we’re using it (during troop meetings while thousands of other troop are doing the same thing).

Update

Cancel
8 years ago

Lisa Ericson

Can Scoutbook handle boys that are dual-registered (registered in 2 packs or 2 troops)?My council is encouraging the parents of the boys to do the dual -registration. However - all I have seen to date in Scoutbook leads me to think the answer is no. So - can the achievement/awards for a boy in 2 units be tracked in Scoutbook? I currently have 2 boys that are in a school pack and a LDS Stake pack. I'm looking for ways to have scout book leveraged for the boys . Thanks in advance for answers or ideas on how to make this work.

updated 8 years ago

Pending Approval

Can Scoutbook handle boys that are dual-registered (registered in 2 packs or 2 troops)?My council is encouraging the parents of the boys to do the dual -registration. However - all I have seen to date in Scoutbook leads me to think the answer is no. So - can the achievement/awards for a boy in 2 units be tracked in Scoutbook? I currently have 2 boys that are in a school pack and a LDS Stake pack. I'm looking for ways to have scout book leveraged for the boys . Thanks in advance for answers or ideas on how to make this work.

Update

Cancel
8 years ago

Ed D'Avignon

Lisa,

Scoutbook will not allow you to have a Scout in 2 packs or 1 pack and 1 troop. You will need to pick one and use it to track advancement. It will let you have a Scout in 2 troops.

Pending Approval

Lisa, Scoutbook will not allow you to have a Scout in 2 packs or 1 pack and 1 troop. You will need to pick one and use it to track advancement. It will let you have a Scout in 2 troops.

Update

Cancel
8 years ago

Derek Konkol

how do i remove AOL scouts that are not going into boyscouts. Do i just delete there account, what if they come back later?

Pending Approval

how do i remove AOL scouts that are not going into boyscouts. Do i just delete there account, what if they come back later?

Update

Cancel
8 years ago

Jennifer Olinger

Derek, please do not delete those accounts. Here are instructions on what you can do with inactive Scouts:

04O -- How to Remove Inactive Scouts from your Scoutbook Subscriptions (PDF)
https://www.scoutbook.com/mobile/forums/using-scoutbook/88621/suac-scoutbook-faq-and-resources-table-of-contents--page-2-/

Pending Approval

Derek, please do not delete those accounts. Here are instructions on what you can do with inactive Scouts: 04O -- How to Remove Inactive Scouts from your Scoutbook Subscriptions (PDF) https://www.scoutbook.com/mobile/forums/using-scoutbook/88621/suac-scoutbook-faq-and-resources-table-of-contents--page-2-/

Update

Cancel
8 years ago

Jacob Fetzer

Lisa, I have to wonder how that works if a scout is in both an LDS and a community pack. Since the LDS packs move up based on birth date and community packs based on the school year, could they be a wolf in the LDS pack and a bear in the community pack?

(I agree with Ed’s point. This is partly my own curiosity and partly wondering about implementation if Scoutbook ever allows dual registered Cub Scouts.)

Pending Approval

Lisa, I have to wonder how that works if a scout is in both an LDS and a community pack. Since the LDS packs move up based on birth date and community packs based on the school year, could they be a wolf in the LDS pack and a bear in the community pack? (I agree with Ed’s point. This is partly my own curiosity and partly wondering about implementation if Scoutbook ever allows dual registered Cub Scouts.)

Update

Cancel
8 years ago

Tim Craley

Any plans to add a Payments Log for Leaders and Parents? They need to pay for events too.

Pending Approval

Any plans to add a Payments Log for Leaders and Parents? They need to pay for events too.

Update

Cancel
8 years ago

Stacey M.

How do I change pack admin status among leaders in Scoutbook? I need to do this before I can do the advancement sync we are supposed to do by the end of January.

Pending Approval

How do I change pack admin status among leaders in Scoutbook? I need to do this before I can do the advancement sync we are supposed to do by the end of January.

Update

Cancel
8 years ago

Ed D'Avignon

Stacey,

Admins are assigned just like leaders. Click on the leader's name on the roster then add the Unit Admin role to their list of positions.

Pending Approval

Stacey, Admins are assigned just like leaders. Click on the leader's name on the roster then add the Unit Admin role to their list of positions.

Update

Cancel
8 years ago

Linda Krolnik Wallace

I am seeing where some of my Boyscouts,. I am not able to update, it says :
BSA Member #: The BSA Member Number already exists under another user account in Scoutbook. Please check the number or try to remove the number from the other account first.
I am not able to obtain access to the other account, its been grayed out.?

I have total full control, I am the Membership Coordinator, and maintin the ScoutBook Updates etc.,

Please Advise.

Pending Approval

I am seeing where some of my Boyscouts,. I am not able to update, it says : BSA Member #: The BSA Member Number already exists under another user account in Scoutbook. Please check the number or try to remove the number from the other account first. I am not able to obtain access to the other account, its been grayed out.? I have total full control, I am the Membership Coordinator, and maintin the ScoutBook Updates etc., Please Advise.

Update

Cancel
8 years ago

Jacob Fetzer

Linda, please send an email to scoutbook.support@scouting.org . Include your council and unit number and the scouts’ name and member IDs.

Pending Approval

Linda, please send an email to scoutbook.support@scouting.org . Include your council and unit number and the scouts’ name and member IDs.

Update

Cancel
8 years ago

David Aronson

Agreed, add adult camping log editing and reports required for OA eligibilty for them. Create an SDK so we can help write the code to create the needed reports.

Pending Approval

Agreed, add adult camping log editing and reports required for OA eligibilty for them. Create an SDK so we can help write the code to create the needed reports.

Update

Cancel
8 years ago

Jon Simpson

Would it be possible to add a reporting functionality that would allow a leader to track an individual awards completion rate? I'm a NOVA counselor and would like to be able to pull a report showing how the progress to date for the individual NOVA awards. This type of report would also be great for the other awards as well ie. World Conservation etc.

Pending Approval

Would it be possible to add a reporting functionality that would allow a leader to track an individual awards completion rate? I'm a NOVA counselor and would like to be able to pull a report showing how the progress to date for the individual NOVA awards. This type of report would also be great for the other awards as well ie. World Conservation etc.

Update

Cancel
8 years ago

Jacob Fetzer

Jonathan, could you post your suggestion in the new feature requests forum where we can have better dialogue about what this would look like?

updated 8 years ago

Pending Approval

Jonathan, could you post your suggestion in the new feature requests forum where we can have better dialogue about what this would look like?

Update

Cancel
8 years ago

Tim Craley

I posted this question 7 days ago and no response.... Any plans to add a Payments Log for Leaders and Parents? They need to pay for events too.

Pending Approval

I posted this question 7 days ago and no response.... Any plans to add a Payments Log for Leaders and Parents? They need to pay for events too.

Update

Cancel
8 years ago

Jacob Fetzer

Tim, there are no immediate plans to do so but it is noted as a requested feature.

Pending Approval

Tim, there are no immediate plans to do so but it is noted as a requested feature.

Update

Cancel
8 years ago

Tim Craley

Jacob, Thank you for your reply. What is the suggested work around for the time being?

Pending Approval

Jacob, Thank you for your reply. What is the suggested work around for the time being?

Update

Cancel
8 years ago

Jacob Fetzer

Tim, some people will record things under their sons’ payment logs. For leaders without a son, you could create a fake son. That’d count against your subscription, but most units don’t have too many leaders without a son.

Pending Approval

Tim, some people will record things under their sons’ payment logs. For leaders without a son, you could create a fake son. That’d count against your subscription, but most units don’t have too many leaders without a son.

Update

Cancel
8 years ago

Tim Craley

Thanks Jacob

Pending Approval

Thanks Jacob

Update

Cancel
8 years ago

Gary Pryor

I am the Cubmaster for Pack 106. The National Council has not completed the Scoutnet annual registration documents. Without the update, I cannot verify the key 3 persons. I am a new Cubmaster. What do I do then? My registration documents still have 2017 documents with the 31 December 2017 expiration date. When does National Council normally complete the annual registration documents? The way it looks now, my pack may not meet the 31 January deadline. What should I do?

Pending Approval

I am the Cubmaster for Pack 106. The National Council has not completed the Scoutnet annual registration documents. Without the update, I cannot verify the key 3 persons. I am a new Cubmaster. What do I do then? My registration documents still have 2017 documents with the 31 December 2017 expiration date. When does National Council normally complete the annual registration documents? The way it looks now, my pack may not meet the 31 January deadline. What should I do?

Update

Cancel
8 years ago

Jacob Fetzer

Gary, it was just announced that a one month extension has been granted for that very reason.

Pending Approval

Gary, it was just announced that a one month extension has been granted for that very reason.

Update

Cancel
8 years ago

Randall Gettens

Good afternoon. I just setup our troop's Scoutbook records, and I have 2 questions. 1. Is there a way to select all scouts for BSA Advancement sync, or do I have to activate it individually for each scout? 2. How do I assign scouts to their patrol, or patrol to the scout? Thanks.

Pending Approval

Good afternoon. I just setup our troop's Scoutbook records, and I have 2 questions. 1. Is there a way to select all scouts for BSA Advancement sync, or do I have to activate it individually for each scout? 2. How do I assign scouts to their patrol, or patrol to the scout? Thanks.

Update

Cancel
8 years ago

Jennifer Olinger

Randy, for the initial unit advancement sync activation, all Scouts in the unit will be activated at once. After the initial unit activation, each new Scout is activated individually. There are more detailed instructions here:

https://www.scoutbook.com/mobile/forums/using-scoutbook/127993/how-to-activate-your-unit-for-the-advancement-sync/

There's a short video on how to move Scouts into a patrol or between patrols at the following link:

https://www.scoutbook.com/mobile/forums/using-scoutbook/135929/moving-scouts-into-or-between-patrols-or-dens-the-easy-way/

updated 8 years ago

Pending Approval

Randy, for the initial unit advancement sync activation, all Scouts in the unit will be activated at once. After the initial unit activation, each new Scout is activated individually. There are more detailed instructions here: https://www.scoutbook.com/mobile/forums/using-scoutbook/127993/how-to-activate-your-unit-for-the-advancement-sync/ There's a short video on how to move Scouts into a patrol or between patrols at the following link: https://www.scoutbook.com/mobile/forums/using-scoutbook/135929/moving-scouts-into-or-between-patrols-or-dens-the-easy-way/

Update

Cancel
8 years ago

Jacob Fetzer

Randy, the initial activation of sync for your unit will activate it for all scouts. However, scouts added after that need to be activated individually.

Pending Approval

Randy, the initial activation of sync for your unit will activate it for all scouts. However, scouts added after that need to be activated individually.

Update

Cancel
8 years ago

Mike Ellis

I'm sure I'm overlooking this, but I cannot find the recognition report.

Pending Approval

I'm sure I'm overlooking this, but I cannot find the recognition report.

Update

Cancel
8 years ago

Jennifer Olinger

Mike, if you go to your main pack page, then click on Pack Reports. You should see the Cub Scout Recognition Report there.

Pending Approval

Mike, if you go to your main pack page, then click on Pack Reports. You should see the Cub Scout Recognition Report there.

Update

Cancel
8 years ago

Vickie Ashworth-Bagley

The advancement shopping report is great. Is there plans to add the mothers pins to the shopping list and prices?

Pending Approval

The advancement shopping report is great. Is there plans to add the mothers pins to the shopping list and prices?

Update

Cancel
8 years ago

Jennifer Olinger

Vickie, not at this time. But you can add them in the Notes section on the Purchase Order.

Pending Approval

Vickie, not at this time. But you can add them in the Notes section on the Purchase Order.

Update

Cancel
8 years ago

Melinda Chase

I can not view my packs Cub Scout Recognition report. when i click the link i get this every time: Your Scoutbook session has timed out. Please login again to generate reports.

Pending Approval

I can not view my packs Cub Scout Recognition report. when i click the link i get this every time: Your Scoutbook session has timed out. Please login again to generate reports.

Update

Cancel
8 years ago

Bill Nelson

Melinda, go to the 3 line menu in the upper left, log off and on again
If that doesn't fix your issue, send me an email with your contact information and the issue to SUACInformation@gmail.com

Pending Approval

Melinda, go to the 3 line menu in the upper left, log off and on again If that doesn't fix your issue, send me an email with your contact information and the issue to SUACInformation@gmail.com

Update

Cancel
7 years ago

Andy Williams

I would like
To
Recommend that the OA eligibility report include youth who are already members

Pending Approval

I would like To Recommend that the OA eligibility report include youth who are already members

Update

Cancel
7 years ago

Jennifer Olinger

Andy, please post suggestions for new features in the New Feature Requests forum. It will get better visibility there.

https://www.scoutbook.com/mobile/forums/

However, there is a Feature Assistant Extension for Scoutbook that has an OA Membership Report feature (for youth):

https://www.scoutbook.com/mobile/forums/using-scoutbook/111353/feature-assistant-extension/

Pending Approval

Andy, please post suggestions for new features in the New Feature Requests forum. It will get better visibility there. https://www.scoutbook.com/mobile/forums/ However, there is a Feature Assistant Extension for Scoutbook that has an OA Membership Report feature (for youth): https://www.scoutbook.com/mobile/forums/using-scoutbook/111353/feature-assistant-extension/

Update

Cancel
7 years ago

Jonas Anderson

ALERT! ALERT!
Closed purchase orders do not show scouts that are not active in our roster! Looking months and years past. This is a problem!

Pending Approval

ALERT! ALERT! Closed purchase orders do not show scouts that are not active in our roster! Looking months and years past. This is a problem!

Update

Cancel
7 years ago

Jacob Fetzer

Jonas, this was recently fixed so that closing a purchase order will now lock in the Scouts who are on it. Unfortunately, there was no way to correct previously closed POs.

updated 7 years ago

Pending Approval

Jonas, this was recently fixed so that closing a purchase order will now lock in the Scouts who are on it. Unfortunately, there was no way to correct previously closed POs.

Update

Cancel
7 years ago

John Bormann

I have a scout who did not get synced into advancement how can I do this for an individual scout

Pending Approval

I have a scout who did not get synced into advancement how can I do this for an individual scout

Update

Cancel
7 years ago

Meg Parascandola

How do I switch a Scout's patrol within our troop?

Pending Approval

How do I switch a Scout's patrol within our troop?

Update

Cancel
7 years ago

Franz C.

Hello people

Pending Approval

Hello people

Update

Cancel
7 years ago

Robert Primm

Are there any plans to expand the options with events? For example, create recurring events. Also, any chance of importing an existing calendar, or syncing with a calendar? We have a website, but would love to use scoutbook to assist with attendance and event planning/reminders.

Pending Approval

Are there any plans to expand the options with events? For example, create recurring events. Also, any chance of importing an existing calendar, or syncing with a calendar? We have a website, but would love to use scoutbook to assist with attendance and event planning/reminders.

Update

Cancel

Close

Delete Comment?

Are you sure you want to delete your comment?

This action cannot be undone.