As most of you know, Bob Scott, the Director of Scoutbook, has retired from the Boy Scouts of America this past week. As with most Scouts and Scouters, he will never fully get away. Thank you, Bob.
That being said, what is the “next chapter” for Scoutbook then?
Scoutbook’s growing development team is now shifting gears. Major performance issues are in the rear-view mirror. The BSA I.T. team has been preparing BSA’s Internet Advancement system to begin sharing data with Scoutbook and is now much closer to finalizing their part of the “Advancement Sync” project. Among many other development plans, the Scoutbook team will start testing and rolling out that functionality. This will work toward a day when both systems finally “Sync” and then the BSA will be able to move away from legacy systems currently in place. Advancement sync can then move into membership sync, etc. As Scoutbook’s future progresses, there will be many teams within the BSA supporting these efforts.
User support, communication, and training is growing much faster through the expansion of the volunteer efforts of Scouters across the BSA. The Scoutbook team is utilizing the volunteers on a Scoutbook User Advisory Council (SUAC) to help field questions, respond to blogs, and take the lead in the testing and implementation of new Scoutbook features and bugs. Forum Support volunteers of this group will be identifiable within the Scoutbook forums by a SUAC icon. Many volunteers of the SUAC will still support Scoutbook users in other ways. This group has been and will continue to be invaluable to the support of Scoutbook. Their end user knowledge and close connection with the Scoutbook team at national help them serve and support end users with up to date pertinent information.
So, what is on deck for Scoutbook development? The Scoutbook Team is working to release new functionality and bug fixes on Tuesday and Thursday mornings at 10 am Central Time. There may be short downtimes associated with these releases. This schedule will allow sufficient time to prepare corresponding Change Logs to be posted with each release. Additional releases will be completed as needed to improve or correct the User experience.
The two largest initiatives are still the automatic Scoutbook Advancement Record Sync with Internet Advancement and the conversion to multi-unit profiles for youth. (The latter would enable subscriptions for Venturing, Varsity, Exploring, and Sea Scouts as well as add the ability for a Den Chief to be included in the Pack in which he or she serves. A Scout would also be able to correctly register to multiple units when needed.) As these initiatives are developed and tested, Cub Scout Shooting Sports is progressing and any 2017 Advancement changes will be addressed as they arrive. Resolving the training validation issues for the training module for Leaders, Youth, and other adult members is also an upcoming priority. Also on the horizon is enabling a quick-entry feature for the Payment Log that will support multiple Scouts and multiple events. The volunteers of the SUAC will continually interact with the Scoutbook user base to encourage user-informed development paths. As these initiatives are completed, integrating an enhanced reporting ability will be addressed as well.
Thank you and your unit(s) for using Scoutbook – We are looking forward to what the future holds!!!
It sounds like you may be using an iOS device with Scoutbook setup as a Web App (icon on the home page). If this is the case, you are being forced to log in each time you re-enter Scoutbook due to the way Apple implemented session cookies. If you access Scoutbook directly in Safari instead of via an icon, you will not have to log in every time you go back to it. Yes, you will lose some screen area, but you can switch to other apps and not be prompted to log in again.
I don't see blue cards going away anytime soon, at least not until Scout stop going in the backcountry, or the entire country is covered by a Accessible Network.
Becky - One of the great things about scoutbook is that you can take your digital records with you! It's as easy as changing the unit number, council and district and it will show up in the next unit. What if that unit is not using scoutbook yet? No problem! The unit they are leaving can give the parents full access and they can have it on a free or family account.
I still like the idea of paper backup for everything. Rank cards, blue cards etc. Glitches could happen and human error still exists. Best a scout make sure his actual book is signed and keep all documentation until after he has earned his Eagle Scout or any other award he is going for.
The calendar is a huge asset, but is easily a liability currently.
Also, Cyber chip needs to be recharged ever year, so when we update the completion date the needs purchasing report should have a card on it. (1st training they are awarded a badge & card, every year afterward they should get an updated card)
Need to work out the Needs Approval process. Items can sit there forever and parents don't know the leader has commented. Should be some way to notify the parent. I think also the parent is marking partials to track an item in progress - a partial or started option would be LOVELY.
I love Scoutbook. Thank you for the work and the updates; you're doing great work with tough problems.
I'm especially excited for the IA-Scoutbook integrations. Putting all data in one online location is very appealing. I created an advancement report for the scout office last week and they said my form was updated.
Thank you for your efforts in this area.
I REALLY need the quick add for payments, and improvements to the calendar system. With those things it would be a 10/10 for me, right now it's probably an 8.5/10.
May I make a very humble suggestion, and this is from someone who doesn't know how things work much from your side, and so this may be wildly impractical, but here goes.
You guys are working a lot on system functionality, syncing with BSA, etc. and that is great. But these aren't "fun" fixes that when we see them we think, "AH, yay, that annoying practical thing is finally fixed!" So, as you are making all the big fixes, can you each week throw in a "little" but visible fix, like maybe small fixes to the calendar (like giving us more options to "event type"). It doesn't need to be comprehensive fixes, but I'm sure you have a long list of suggested tweaks that people keep asking for that affect their day to day use of Scoutbook. As much as I love to see the big fixes for speed and functionality, its those little fixes that affect all of us (calendar fixes are for everyone) that make you happy to see the (1) in front of the Change Log. Plus those make that number in front of Change Log go up to 2, 3, or (gasp 4), which also makes us happy!
I will admit up front that I will not likely be able to reach out to you until next week as I have 4 University of Scouting Scoutbook courses tomorrow (shout out to Hudson Valley Council) and a conference call to prepare for on Monday night (catch you soon Denver Area Council).
I look forward to discussing your passion for Scoutbook next week.
It is the Forum Support volunteers that will be identified in the Forums so that new Users can immediately identify those with a long-standing record of consistent, complete, and understandable support posts. It is a "patch with a purpose" specific to the Forums and not an identifier denoting that the User is helping to support the Scoutbook Community in other capacities.
"Forum Support volunteers of this group will be identifiable within the Scoutbook forums by a SUAC icon. Many volunteers of the SUAC will still support Scoutbook users in other ways. This group has been and will continue to be invaluable to the support of Scoutbook."
For that matter, one of the best benefits of Scoutbook is the 24-hour round table found in the Forums. Any Scoutbook User can "Do a Good Turn" by helping out fellow Scouters (and Scouts) by staying active in the Online Scoutbook Community.
Thanks again to great volunteers (like Tony) across the BSA that are out in their Councils, their Districts, and their Units supporting the Volunteer-based movement of Scoutbook!
We keep a separate sheet of small items to be addressed that the programmers get to when they can. Feel free to post a thread in the Forums if you have something you feel is small and could get fixed quickly. We will leave it to the programmers to make the final call on it, but if they don't know about the need, it will remain unaddressed. When you post there make sure you put in as much information as you can about it.
Don't post it here because it could get missed: post it in the Forums
Thanks!
Out of curiosity... what happened to the adult awards? For the longest time it was "coming soon" when you clicked the tab, now the tab is gone. Did you just decide to forego having that feature?
So far I am loving it!
Thanks.
Two questions:
1) How soon can we expect to see the changes reflected on Scoutbook.com?
2) How will programs track "this version vs. that version" for programs that are mid-year? Will we have a "2017" tab akin to the "2010" and "2015" tabs?
Thanks for an awesome tool to help us stay on top of everything!
Any suggestions on how best to leverage meeting communication and dialog with non-active scouts/parents?
I suggest clicking on the Scoutbook User Advisory Council log to the left of this post to see many help documents prepared by SUAC members. Read forum posts and ask questions there. There are many helpful Scoutbook users that monitor the forums.
New requirements for all Cub Scout ranks were introduced this week, effective immediately: http://www.scouting.org/filestore/cubscouts/pdf/CubScout_Advancement_Modifications.pdf
Two questions:
1) How soon can we expect to see the changes reflected on Scoutbook.com?
2) How will programs track "this version vs. that version" for programs that are mid-year? Will we have a "2017" tab akin to the "2010" and "2015" tabs?
Advancement Sync?
CS Shooting Sports?
Duel Registering?
Venturing?
Sea Scouts?
Reports?
Just a list of some hot ticket items I seem to remember in the past, I see it's now been two months since anything has been posted here, I am aware of the update to the CS program that was launched.
Thank you in advance!
https://www.scoutbook.com/mobile/forums/change-log/
There has been plenty of news actually. The Blog is not linked to update notifications as well as the Forums and the Change Logs, etc. So, going forward, the Blog will only have periodic "stories" posted to it since the Users do not receive any notifications of Blog Post releases (and no one receives notifications of comment posts automatically either). The Change Log and Forums are a much better means of communicating to all of the Scoutbook Community.
It would be a very sad disservice to many hard-working professionals and volunteer Scouters (many of which worked and volunteered long hours during the holiday season) to presume that nothing has been happening.
This Blog post is dated nearly 3 months back and just since then (notwithstanding three major holidays) there have been change Log releases related to development, testing, bug-checking, etc. of:
Performance Improvements
Lion Cubs Import from ScoutNET
"Breadcrumb" links Bug Fixes
Roster Import Changes
Service Log Quick Entry Update
Hiking Log Quick Entry Update
Camping Log Quick Entry Updates
Tie to Actual ScoutNET Unit Data
SUAC Support Member ID in Forums
Change to Youth Info in Forums
Change to Youth Info in Blogs
Icon Update for Mobile App Link
Tiger Individual Advancement Report
All Den Advancement Reports
Entire Re-Mapping of Cub Release
BB Codes Support in Messaging
Report builder updates for 2015/2016
Den/Patrol Drop Down Bug Fix
Adventure Pocket Certificate Printing
Council Merger updates
Cub Rank Pocket Certificate Printing
Not only is that just in the past 3 months (really 2 months factoring in the holidays), but that is also during a period of training some new Team Members. In fact, some of the items above were able to be implemented as a part of the training process for familiarizing those new folks.
So, stay tuned to the great updates posted directly in the Change Log. These updates can be SUBSCRIBED TO (whereas the Blog cannot be). As the Boy Scouts changes for 2017 (Ranks, Merit Badges, etc.) are in testing now, expect to see those shortly as well. The finalization of the Advancement SYNC project among other initiatives will make 2017 a great year for the Scouts and Scouters that use Scoutbook and for the Scouting Community as a whole.
"09C -- How to Make a Mini-Rank Report (PDF)" at the following link for instructions:
https://www.scoutbook.com/mobile/forums/using-scoutbook/88731/suac-scoutbook-faq-and-resources-table-of-contents--page-3-/
Remarkably disappointing.
It would be disappointing to continue deferring the major requests for all of the hundreds of things that also exist among the User Requests. Once these large projects that serve thousands (actually tens and hundreds of thousands) of Scouts are completed then some of the smaller items will move to the top as well.
We hear you. Take a look at the blog post put up yesterday, it shows you what we are working on this year (make sure you read the follow up replies as well.)
Note that we just made changes reflecting the updated requirements for 32 merit badges, two Boy Scout ranks and added Exploration merit badge.
But rest assured, we hear you loud and clear!
Also, Blue card printing... why is the PC print still not an option????
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